I hope you have had a wonderful week and have been staying dry during these storms. One of my favorite things to do is listen to the rain while reading, painting, or watching TV. The rain brings me a sense of peace.
As much as I love rain, it can be a bit of an inconvenience at times. I have been planning a drum circle event for the team at MTC over the past few weeks. My initial plan was do play outside in the parking lot to encourage social distancing and enjoy the fresh air. As the date gets closer, the projection of rain has yet to go away. As such, I am working to plan a back-up in case the weather is not conducive for outdoor drumming.
There are a number of things that go into planning an event that can be overwhelming at the start. This has been the first event that I have planned myself. In the past, I have had committees and team members to help cover some of the responsibilities. This time, I am in charge of everything.
Who, What, When, Where?
The first step in planning an event is deciding what type of event you would like to plan and who will be in attendance. Next, you need to decide when and where this event will take place. For my drum circle, I knew the what and who but I needed to know when would be best for the MTC team. I sent out a google form with time options and selected the time that worked best for the majority of the team.
The next step is figuring out why people should come to your event. What will be provided? Why is it important to attend? What will the attendees gain from coming? For my event, I created a flyer with a fun picture, brief information, and the reason for coming. Drum circles are a fun way to spend time with your co-workers and take a step back to simply enjoy making music together.
The Game Plan
One of the most important parts about planning an event is planning the event. This part is the most time-consuming part of the process. To plan the most effective event, it can be beneficial to do research and/or ask professionals. For my drum circle, I researched important things to include in a drum circle and how to be an efficient drum circle leader. I also set up a meeting with someone who leads drum circles as a living. These experiences provided me valuable knowledge to best plan a drum circle.
The last aspect of planning an event is setting up. They type of event you are preparing will determine how long your set-up time can take. It is important to make a plan of action for when you set up your event so that you make sure you have everything prepared. For my event, I must plan how many drums or instruments are needed, how many chairs, and gather plenty of glow sticks.
Planning and event can be overwhelming and stressful but breaking it down into smaller stages can help make it manageable. I personally do best with “To-Do” lists that I can check items off as they are completed. I hope that this helps you determine how to plan your next event!
Thanks for reading! Stay safe and healthy this week!